Minutes – Board Meeting

Wednesday November 17th, 2009 

8:30am

Cafeteria

President Lisa Kauffman called the meeting to order at 8:45am.  Board Officers Amanda Kleidermacher, Tim Orrange, Mary Porges, Lina Spalding-Ramsay, Bruce Barham, and Deanna Christensen were present.  Committee Chairs Nely Martinez, Patricia Cruz, Jacqui Roch, Ben Cruz, Joan Silverstein, Carolyn West, and Monica Duran also present.

Agenda item #1 – Welcome and Updates – Lisa Kauffman

• Thanked IFF committee for great work; GO Pass status – we need to reprice the pass after the IFF is over
• After discussion Nely made a motion to continue posting all minutes on PTA website, Bruce seconded motion all approved
• Courtyard renovation – Carolyn will price out cost of tables and umbrellas, Nely will price out smart boards, we need plan to present to administration
• Discussion regarding fund raising events, are there too many?, same people are burnt out
• Teacher grants - $4,684 left
• Ms. Padierne - $600 to start geography club – 7 approved / 1 against

Agenda item #2 – Financial Update – Tim Orrange

• Catalog sales grossed $12,000, expenses are still coming in

Agenda item # 3– Gala Update – Deanna Christensen

• Contract signed with Jungle Island, $29 per person and they are willing to work with Bacardi, room is booked until 4pm the day of Gala, event starts at 7pm, 70s theme

Agenda item # 4– Event Location Alternatives – Bruce Barham

• Discussion was led regarding alternatives sites other than the courtyard for IFF and other events, decision not reached

Agenda item # 5– Fundraising – Amanda Kleidermacher

• Book Fair scheduled for December 11-17, need a chair for the event, Scholastics does not mix elementary and middle school books
• Go Pass can be a bracelet or different color tickets, not many on list at this time
• IFF - $6,700 gross and need to build in the GO Pass revenue

Agenda item # 6– Other

• Jacqui spoke about Slow Food initiative, $200 grant given, organic seeds and beds are ready to go, waiting to hear from Principal Garcia as to when we can plant, vegetables, herbs, we can have a family planting day
• Carolyn has done research regarding ADK8 nut policy – 5 page document was distributed regarding research and recommendations, questions arose after IFF desert booth was canceled and we were told that no baked goods were allowed, because  a student has a severe allergy to nuts a special needs plan takes effect, problem is schools policy is secretive, we have no written policy, if there is a plan then every year it needs to be readdressed, Deanna motioned that PTA ad hock committee be formed to seek clarification and publication of nut policy, Nely seconded, 8 approved / 2 against
• Sarah Messiah found earth science grant, Honda rant program, need meeting with Principal Garcia next week to discuss for next year

The meeting was adjourned at 10:00 am.

Minutes – Board Meeting

Wednesday November 17th, 2009 

8:30am

Cafeteria

President Lisa Kauffman called the meeting to order at 8:45am.  Board Officers Amanda Kleidermacher, Tim Orrange, Mary Porges, Lina Spalding-Ramsay, Bruce Barham, and Deanna Christensen were present.  Committee Chairs Nely Martinez, Patricia Cruz, Jacqui Roch, Ben Cruz, Joan Silverstein, Carolyn West, and Monica Duran also present.

Agenda item #1 – Welcome and Updates – Lisa Kauffman

• Thanked IFF committee for great work; GO Pass status – we need to reprice the pass after the IFF is over
• After discussion Nely made a motion to continue posting all minutes on PTA website, Bruce seconded motion all approved
• Courtyard renovation – Carolyn will price out cost of tables and umbrellas, Nely will price out smart boards, we need plan to present to administration
• Discussion regarding fund raising events, are there too many?, same people are burnt out
• Teacher grants - $4,684 left
• Ms. Padierne - $600 to start geography club – 7 approved / 1 against

Agenda item #2 – Financial Update – Tim Orrange

• Catalog sales grossed $12,000, expenses are still coming in

Agenda item # 3– Gala Update – Deanna Christensen

• Contract signed with Jungle Island, $29 per person and they are willing to work with Bacardi, room is booked until 4pm the day of Gala, event starts at 7pm, 70s theme

Agenda item # 4– Event Location Alternatives – Bruce Barham

• Discussion was led regarding alternatives sites other than the courtyard for IFF and other events, decision not reached

Agenda item # 5– Fundraising – Amanda Kleidermacher

• Book Fair scheduled for December 11-17, need a chair for the event, Scholastics does not mix elementary and middle school books
• Go Pass can be a bracelet or different color tickets, not many on list at this time
• IFF - $6,700 gross and need to build in the GO Pass revenue

Agenda item # 6– Other

• Jacqui spoke about Slow Food initiative, $200 grant given, organic seeds and beds are ready to go, waiting to hear from Principal Garcia as to when we can plant, vegetables, herbs, we can have a family planting day
• Carolyn has done research regarding ADK8 nut policy – 5 page document was distributed regarding research and recommendations, questions arose after IFF desert booth was canceled and we were told that no baked goods were allowed, because  a student has a severe allergy to nuts a special needs plan takes effect, problem is schools policy is secretive, we have no written policy, if there is a plan then every year it needs to be readdressed, Deanna motioned that PTA ad hock committee be formed to seek clarification and publication of nut policy, Nely seconded, 8 approved / 2 against
• Sarah Messiah found earth science grant, Honda rant program, need meeting with Principal Garcia next week to discuss for next year

The meeting was adjourned at 10:00 am.