Minutes – Board Meeting
October 17th, 2008  
8:30am
Media Center

President Lisa Kauffman called the meeting to order at 8:40am.  Board Members present - Tim Orrange, Bruce Barham, Mary Porges, and Toni Anderson.   

Agenda item #1 – Treasurer’s Update – Tim Orrange
-    236 paid PTA members  
-    5% increase over last year awards Dade County PTA incentive
-    One bank account
-    Travelbiz.com will be put to a vote
-    Insurance renewed

Agenda item # 2 – Upcoming Events – all
-    Friday November 21st is next Board Meeting
-    International Food Festival – Friday October 17th
-    Book Fair – starts Monday October 27th
-    Catalog Sales ends Monday October 27th
-    Calendar for next year needs to be rethought – Festa Junina moved from last day of school, push IFF to November, etc.

Agenda item # 3 – Membership Campaign Update - all
-    Membership Posters will be posted on Homeroom doors Monday October 20th
-    Deadline for Membership Campaign is November15th

Agenda item # 4 – Next General Membership Meeting – Lisa Kauffman
-    Judy Schaechter and key DCPS person are scheduled to attend

Agenda item # 5 – Determine topics for Butterfly, November calendar – all
-    Membership Campaign
-    Where PTA monies went
-    International Food Festival, teacher grants, music instruments, etc.
-    Next General Membership Meeting is Wednesday November 5th

Agenda item # 6 – Upcoming PTA Training – Lisa Kauffman
-    Lisa will attend November Convention

Agenda item # 7 – Other – all
-    Establish Standing Rules for PTA Board – determine rate for mileage reimbursement, Board can do business / vote via e-mail and phone, Board Members should attend meetings, and direct PTA expenditures with vendors as a direct billing (whenever possible) to avoid paying sales tax
-    Lisa handed out Goals for 2008-09 Ada Merritt PTA – looking for input
-    Room Parent communications – will try to issue weekly communication (Tuesdays) to avoid multiple e-mails and confusion


The meeting was adjourned at 10:40 am.